PLEASANTVIEW TENNIS CLUB MEETING MINUTES
AT PLEASANTVIEW TENNIS CLUB, NOVEMBER 22, 2008
EXECUTIVE MEETING
3:30 PM – 5:00 PM
In attendance:
Tom Xue – President
Peter Wu – Past-President and Grounds Director
Delin Liu – Vice-President
Joan Wilson - Secretary
Judy Huang - Treasurer
Ravi Nayak – Junior Director
Fay Hsiao – Membership Director
Absent:
Davis Fang – Social Director
Purpose:
Discuss AGM minutes, 2009 Club operation objectives, Club By-laws, Management and Financial Duty transition, Membership and fees.
Chairperson:
Tom Xue – President
Secretary:
Joan Wilson
2008 Fall AGM Minutes
1. Approved by Fay Hsiao and Judy Huang
Objectives
2. Junior program – needs more programs, including after school programs
3. 30 members minimum required for City to give permit for club – otherwise courts will be made public.
4. Permit application needs to be made by March 1st, required by City of Toronto Policy of Community Club Operation.
5. The Executive discussed the importance of increased club membership especially Juniors as if they come so will their families.
6. The Executive suggested that the Club House be more comfortable and inviting with more tables, comfortable chairs and possibly a ping pong table. This would encourage members to stay longer and enjoy the club
7. Motion to accept objectives – passed by Joan, seconded by Fay.
Club Constitution/By Laws
8. Adapt 2009 By Law for 2009 based on NYTA Operation Manual and City of Toronto Policy of Cummunity Club Operation. Tom will send a copy of both documents via email to executive members for reference in reviewing and approving of the By law by Dec. 16th.
9. Need rule book as a supplement – to follow
10. The Bylaw is a draft and serves as a general guideline for 2009 operation and should be approved at 2009 AGM.
11. The Executive decided that a sub-committee would select suitable candidates and the Executive would vote. Criteria and timing for selection needs to be established.
Financial Duties
12. The President, VP and Treasurer all have signing authority and a minimum of 2 of these signatures is required in all cases.
13. Peter will assist in arranging with the bank the change over of officers with signing authority
14. Delin has the bank/account statement and book transferred to Judy
Membership and Fees
15. $175 is the maximum allowed for a Community tennis club in the City of Toronto.
16. $60-$80 is average for the type of club we have.
17. The Executive agreed to keep the membership fees the same as last year.
18. Fees could be increased after court renovations are completed.
19. Peter will give Membership form to Fay to update. Fay will revise and send via email to the Executive for input.
20. The Club needs a marketing piece and application form. Tom may have one from 2 years ago to send to Fay for reference.
League Teams
21. To be discussed at another meeting in more detail.
22. The Executive agreed that Ravi will look after the Junior teams; the club will provide support in organizing the junior team and NYTA year end tournament
23. The Club needs to establish captains for the adult league teams
Web site
24. Peter and David to work together to set up web site, including finding a domain.
25. David will put revised application form on web site.
Meeting Adjournment
26. Meeting adjourned at 5:00 pm. Passed by Tom, seconded by Fay.
